Training administration

Every course, learner and rand of training in one place

Training administration software that schedules training in seconds, tracks every learner, cost and certificate, and produces your Workplace Skills Plan and Annual Training Report from the records you already keep.

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Why it matters

Training that earns its budget

Built for volume

One of the first training systems in South Africa, made for companies that train thousands of people a year and flexible enough for smaller ones.

Over 3 million training records in one client database

Know what training costs

Costs are tracked per category, per event and per learner, with provider invoices loaded against the training they pay for.

Spend you can tie to company priorities

SETA reports without re-capturing

Every course already carries its SETA fields, so the reports come straight from the training you schedule and complete.

WSP and ATR from the records you keep

What it does

Training administration from booking to certificate

Intervention and provider libraries

One library holds every course, qualification, unit standard and skills programme, with its modules. Each one knows its default duration, how often it must be repeated, how progress is tracked and what it usually costs.

NQF level, SETA training types and priorities on every intervention
Core and elective modules tracked per learner
Providers linked to the courses they present, practitioners with registration numbers
Provider compliance, including BBBEE, kept on record

Events and the New Training Wizard

The wizard schedules many learners in one pass: pick the course, and only its providers and qualified practitioners are offered. Dates and duration fill in from the library, and the event keeps track of venue, room and seats left.

Learners preloaded from the employee list or from expiring training
Venues and rooms with a seat limit, and double bookings flagged
E-mail notifications to learners, instructors and assessors
Events published online for people to request a place

Training records and expiry

Each learner's record follows the training from scheduled to signed off, with results, assessment details and external certificate numbers. Where training must be repeated, the expiry date is worked out from the sign-off date.

Batch updates for status, results, costs and certificates
Expiring and expired training listed, ready to reschedule
Learnership flags and contract numbers on the record
Training collections that set the courses a group must have

Costs and invoices

Every event carries a cost tracker with your own cost categories. Enter costs by hand, total them from loaded invoices or from the learners' records, and spread them across the learners.

Default costs per course, ready when training is scheduled
Provider invoices with a copy attached to the event
Costs on each record, for SETA and cost reports

Certificates

Design your own certificates, or place the text over a scanned or pre-printed one. A certificate is requested once training is signed off, goes through the approval steps set for its format and gets its number when it is issued.

An approval process per certificate format
Numbering per format
Flexible enough for licence cards, such as forklift operators

Bursaries and study loans

Capture a bursary or study loan with its conditions, and HR Manage works out the monthly repayment. Link it to the person's actual training and watch how their studies progress.

Payments to providers and repayments by the person tracked
The outstanding balance available to a termination workflow

Training online

Learners and managers take part

Employees and managers handle their side of training in the HR Manage web app.

Course requests

Web app

Employees request a place on a published event from the catalogue. Approvals, quotations and purchase orders run as a workflow, and approved learners are booked automatically.

QR attendance

Web app

Learners scan the event page and sign the attendance register on their own phones.

Renewals before expiry

Web app

Managers see their team's training compliance and request renewal training before it expires.

LearnTech e-learning

E-learning

HR Manage registers the learner on LearnTech when the training is created, the employee opens the course with one click, and the training record updates as the course is completed.

Reporting

SETA reporting from the records you already keep

Because each course carries its NQF level, SETA training type and priority, and each record carries its costs, the reports build themselves from everyday training administration. SETA templates change every year, so we supply plugin reports that export your data in the exact format the current template asks for, ready to copy and paste.

Standard reports cover the usual questions, the Report Designer handles your own layouts, and any filtered list exports to Excel with one click.

Reports on hand

Workplace Skills Plan and Annual Training Report
Plugin reports in this year's SETA template format
WSP costing and cost matrices
Training matrix per training collection
Training gap and needs reports
Attendance registers and course reports in your own design
Certificates linked to training

Works with

Part of one HR system

Job profiling

Courses linked to the skills each job needs.

Workflows

Training requests and new training as workflow steps.

Self-service web app

The catalogue, attendance and team training online.

Reporting & BI

Training spend and progress in dashboards and reports.

HR Manage is a great system that has brought a simple and convenient way of managing our people within the various HR disciplines and legislative requirements and has a variety of reports that can be pulled at a click of a button.

Kristen Castle

HR Manager, Awesim Telecoms