Employee self-service
HR Manage in every employee's browser
Employee self-service for everyone who works for you: employees and managers apply, approve, sign and check on their team in one web app, on a phone, a tablet or a computer.
Why it matters
Less chasing, for everyone
Fewer calls to HR
Employees apply for leave, complete forms and sign documents without phoning or e-mailing HR.
Leave, forms, signing and the Employee File online
Managers see what needs doing
One home page shows their approvals and tasks, who is out this week and what is about to expire.
Approve in batches, or straight from the e-mail
No more paper chain
Requests, approvals and signatures land on the person's record, with the trail kept.
Signed documents saved back to HR Manage
What it does
Employee self-service that covers the day-to-day
Leave without the month-end run
Employees apply for leave or time off and see their balance recalculate as they change the dates. Managers approve from the web or straight from the notification e-mail, and a daily leave run keeps every balance current.
- Upload supporting documents with the application
- Apply to sell leave, where the company allows it
- Approve or reject in batches
- See the team on the leave planner, by month or on a timeline, with blocked days marked
Workflows and forms
Every workflow step that needs a person arrives in their task list and on their home page. Employees start workflows and complete forms in the browser, and managers clear a queue of identical approvals at once.
- Start new workflows and complete forms online
- Forms with conditional logic and more field types
- Sign off workflow activities in the browser
- Batch approvals for managers
Document signing
Documents are signed inside the workflow, as a formal tracked sign request or a simple sign-off. People outside the company sign as well, on the public signing portal.
- Tracked sign requests or simple sign-offs
- Signatures and initials stored securely for reuse
- The signed document is saved back to HR Manage
The Employee File
Employees see their own file, and managers see the same overview for their team, within what their security role allows. The organisational chart is generated from positions and reporting lines, so it never needs redrawing.
- Personal, employment and organisational details, documents, leave, training, compliance and assets
- Latest payslips, where the company's payroll is integrated
- A weekly team view of birthdays, anniversaries, upcoming leave, training and staff movements
Training
Employees see their scheduled training, their history and the events calendar, and request courses from the catalogue. Managers see their team's training compliance and request renewal training before it expires.
- Course requests from the catalogue
- Renewal requests before training expires
- QR attendance: learners scan the event page and sign the register on their own phones
Sign-in and security
People sign in with an HR Manage account or with their Microsoft Entra ID or Google account. Employees register and recover their own accounts, so HR does not manage passwords.
- Built-in multi-factor authentication, compulsory if company policy says so
- A login notice users must accept before they continue
- The company's colours, with a dark mode
- Microsoft Entra ID and Google sign-in work for the Windows application too
Spotlight
A home page that shows what needs doing
After sign-in, everyone lands on live widgets: what is waiting for them, their leave balance and training, and who is out this week. Managers also see their team and what is expiring.
HR sets the layout once, for everyone and for managers, with its own notices and links. Nothing set up? A sensible default appears.
On the home page
- My Actions
- My Snapshot
- Who's Out
- Birthdays and work anniversaries
- My Team, for managers
- Expiring Compliance, for managers
Works with
Part of one HR system
People management
The web Employee File reads the records HR keeps.
Leave
Rules, balances and approvers set up once, used online.
Workflows
Every web task, form and signature is a step HR designed.
Compliance
Managers see what is expiring in their team.
With the professional service and experience of People Resolutions we have developed a bespoke online performance management program that has added value to our organization and enhanced the reputation of the HR team.
Who uses the web app and who uses the Windows application?
Employees and managers use the web app. HR keeps the Windows application for setup, bulk work and reports, on the same database.
Can people sign in with their Microsoft or Google account?
Yes, Microsoft Entra ID and Google, when the account’s e-mail matches the person’s record. Employees can also reset their own password.
Does it work on a phone?
Yes. It runs in any current browser on a phone, tablet or computer, in light or dark mode.
Can we change what the home page shows?
Yes. HR sets one layout for everyone and one for managers, with its own notices and quick links.
Give every employee HR in their pocket, and every manager their team at a glance.
See it on your own org structure, with the people who build it.
Book a demonstration
Give every employee HR in their pocket, and every manager their team at a glance.
See the web app on a phone, a tablet and a computer, on your own org structure, with your questions answered by the people who build it.
- A demonstration takes about 45 minutes, online or on site
- We answer the pricing and implementation questions on the call
- Prefer e-mail or phone? All contact details →
Book a demo or ask a question
We get back to you within one working day.