People management

One record for everyone who works for you

Employee management software that keeps one record for everyone: employees, contractors and learners in one org structure, kept current from your payroll. Every leave balance, course, review, case and asset is a click away from the person.

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Why it matters

Employee management, the core every other module builds on

One record for everyone

Employees, external contractors and learners live in the same database and the same org structure, so nobody falls between systems.

Employees, contractors and learners together

Everything one click away

Select a person and open their compliance, leave, training, job profile, cases and workflows without leaving the list.

Every module opens from the person

Data that stays current

Payroll imports keep records up to date, and every change of job title or location is written to the person's history for you.

Movement history without manual capture

What it does

Everything about your people, in one place

The Employee Manager

Filter, list and export people in seconds, then act on the whole selection. Security decides what each user sees: people outside their companies, branches or departments never appear in their lists.

Update many people at once, with every batch logged
Open a person's related records without opening the file
Start leave, training, reviews, workflows or sign requests for a selection
Compliance packs: one zip per person with their documents and reports

The employee file

Each file holds personal, contact, employment, organisational and banking details, relatives and documents. Custom fields and headings capture whatever else your company needs, and can be limited to a security group.

Relatives flagged as emergency contact, medical aid or provident fund beneficiary
Documents with issue and expiry dates
Custom fields that work in filters, lists and batch updates
Rename "Employee" to suit you, such as Learner or Student

Movements and history

Every change of job title, location or external company starts a new occupation with a start date, end date and reason. The result is a complete record of promotions, transfers and moves.

History written automatically when payroll data changes
Batch moves that create new occupations or simply correct data
A change reason stored against each move
Changes of manager and reporting line in one step

Terminations

Terminated people stay in the database for future reference, with the reason for leaving. Include or exclude them in any report with one filter.

Termination reasons aligned with Department of Labour categories
Restrict a person from being employed again, with a reason
Reactivate someone who returns

Org structure and charts

Name your three location levels to match your company, such as branch, department and division, and add positions, reporting lines and linked people like mentors, leave approvers and reviewers. Every kind of chart is on the Org Charts page.

Organisational charts by person or by position
A chart from yourself, your branch or the whole company
Photos, job titles and your choice of extra fields on each card
Export the chart as an image

Payroll imports

Employee data comes from your payroll at regular intervals, so nobody captures the same change twice. You decide which fields come across, and HR Manage keeps the rest.

Sage 300 People, PaySpace (now Deel Local Payroll), SimplePay, SAP and others
New starters, changes and terminations picked up in each run
AI help to map and match the columns of a new source

Batch actions

Start a process for a whole group at once

Most HR systems change one employee at a time. In HR Manage you filter the people you need, select them, and act on all of them in one step.

Each action is logged, so you can always see what changed, when and by whom.

Select people, then

Update details such as manager or leave approvers
Link them to compliance requirement groups
Set or reset leave balances
Create leave applications
Schedule training
Create performance review processes
Start workflows with each person as the target

Contractors and compliance

The same care for contractors and their companies

Contractors get the full range of people management, and compliance follows everyone through the work they do. More on the Compliance page.

Contractors

People

Loaded like employees but as their own type of person, linked to a main contractor and, where needed, a sub-contractor. Compliance, training and assets work for them too.

External companies

Companies

Contracting companies are records in their own right, with their own compliance requirements to manage and maintain.

Compliance requirements

Requirement groups

Groups of documents, records and training are linked automatically by job title, position, location or external company, with AI-assisted checks of uploaded documents.

Expiry under control

Managers online

Managers see their team's compliance, what expires within a month and what was never loaded, and export it to Excel or PDF.

Industrial relations

Disciplinary and grievance cases, from first meeting to court

Every case sits on the employee's record, with its hearings, outcomes and costs. More on the Industrial Relations page.

Cases your way

Case types

Disciplinary actions, grievances and investigations, each case type with its own numbering, default priority and duration. Sensitive categories can be limited to a security group.

Hearings in order

Hearings

From a disciplinary hearing or counselling session through mediation, CCMA conciliation and arbitration to the Labour Court, in the sequence the case type requires.

Every detail recorded

Outcomes

Chairperson, institution, representatives, in limine points and outcomes per hearing, with categories aligned with the Department of Labour for Employment Equity reporting.

Asset register

Equipment issued, tracked and returned

From laptops to PPE, know who has what, in what condition and since when. More on the Asset register page.

Every asset on record

Category, type, tag, serial number, barcode, make and model, purchase price, useful life, warranty and current value, with a status from in storage to disposed, lost or stolen.

Issue and return

Assignments

Assign assets to people, locations, organisational units or external companies, record their condition at issue and return, and complete the asset type's checklist.

Visible online

Web app

Employees and managers see the assets assigned to them in the Employee File in the HR Manage web app.

Works with

Part of one HR system

Payroll & integrations

The source that keeps every record current.

Self-service web app

The Employee File and team views online.

Leave

Balances and approvers set from the person's record.

Training

Training and certificates on every person's file.

HR Manage is a great system that has brought a simple and convenient way of managing our people within the various HR disciplines and legislative requirements and has a variety of reports that can be pulled at a click of a button.

Kristen Castle

HR Manager, Awesim Telecoms