HR Software Overview

HR Manage is an all-inclusive Human Resource Management Software Solution with rich functionality that can be customised to meet client requirements. It is modular based and any module (or combination of modules) can be deployed. The modules represent the full life-cycle of people at work.

Any size business can benefit from the system. Integration can be done with 3rd party systems like Payroll, e-Learning, Access Control, SharePoint and many more. All the modules are fully integrated so that work done in one module will automatically update core data in other modules. With HR Manage all the functions in a modern HR department are hosted on a single platform.

HR Manage unlocks the strategic functions of a HR department by helping you to analyse trends, align to best practices, standardise processes, measure performance, and comply with various industry standards i.e. ISO and labour legislation. With clients such as the Massmart Group of companies, The SPAR Group Ltd, BHP Billiton and many more, HR Manage reflects the best practices of leading South African corporations in both the private and public sector. HR Manage provides the backbone to transform a company’s HR function from a merely compliance driven function to a core business asset.

Powerful User Interface

HR Manage boasts a uniquely powerful user interface that is easy to use with a lot of shortcuts to get quick results. The look-and-feel for the different modules are standard with features such as a very advanced Filter Engine, customisable column layout for listed records which can export to Excel with the press of a button.

Email Notifications

Emails can be generated and sent when certain events occur. The people who will receive the notifications and the content / text of the email to be sent can all be customised with the use of smart-tags. Some notifications are sent automatically (e.g. applying for leave) while others are manual (e.g. Send email to person to attend training).


Our HR Software is a generic system with a lot of customisation options including system behaviour, fields, dashboards, themes, reporting, rules and more. The software can be extended even further with the support of custom developed plugins.

Online Self-Service

A customisable web application is provided for employees that is used for performance reviews, leave, workflows, change requests and other HR related functions. The logo and colours of the web can be customised to match the company colours.


HR Manage has its own user accounts management (that can link with Active Directory) which means that the program administrator can set up access for other users in HR Manage without having to log a call with their IT department. The program is very secure and access can be set up for specific features within the various modules as well as access to employees within specific locations.

Organisational Chart

Organisational charts based on the employees in the HR database can be generated in HR Manage Online. The organisational chart can be generated as text in a tree (similar to folders in Windows Explorer) or graphically (similar to shapes in Visio). Employees can also zoom in on different parts of the organisational chart.

3rd Party Integration

With various standard integration features in place and the option to develop functionality for our HR Solution to integrate with almost any 3rd party system like eLearning, Access Control, Time & Attendance and even custom developed systems.


With our Internal Reporting Platform, power users can design their own reports for any module using a powerful WYSIWYG designer (similar to Access and SQL Reports). Data can also be exported instantly to Excel by the press of a button.

HR Manage Modules

Core Modules

These modules form part of the HR Manage core and will always be part of the distribution and configuration. Note that certain modules have smaller sub-modules. More information about them can be found by clicking the Read More button for the module.

People Management

Comprehensive biographic information can be captured / imported for the employees, contractors and external trainees.

Reporting & Exporting

Generate standard complex reports like the latest SETA reports and build custom reports using one of the report designers

HR Importer

Interface with almost any payroll or external data source so that only one set of biographic information is maintained.

Electronic Job Profiling

Build a library of job profiles that can be linked to employees and used in Performance and Competence Reviews. Employees are automatically assigned to the correct OFO Code based on their assigned job title.

Online Self-Service

Employees can register themselves on the HR Manage self-service portal and perform various functions online like change requests, leave, performance reviews, etc.

Optional Modules

These modules are optional and can be enabled as required. Note that certain modules have smaller sub-modules. More information about them can be found by clicking the Read More button for the module.

Training Administration

Schedule, track and manage training within your company. Training data can automatically be used for generating SETA and EE reports.

Performance Management

Conduct reviews online based on generic or customised job profiles. Review processes can be configured to include multiple reviews, 360 degree appraisals with various control options.

Leave Administration

Comprehensive leave management with online applications and approvals, reporting and custom workflows for each leave type.

Workflow Management

Design custom workflows that can be started from the self-service portal. Workflows can be divided into categories, each with its own security to enable only the correct people to start and manage each type of workflow.

Incident Reporting

Highly customisable Incident Reporting System with ability to build custom workflows and forms.

Smaller Sub-Modules

These smaller modules form part of the larger modules above and can be enabled based on client requirements. See the specific module information page for more information about a sub-module

Contractor Management

Manage contractors and their employees as well as compliance requirements that can integrate with access control.
People Management.

Employment Equity

Once system is up to date, the EE Report can be generated as an Excel workbook with the press of a button.
Reporting & Exporting

Disciplinary Register

Record and manage Disciplinary Actions and Grievances and track the process.
People Management


Print custom designed certificates for completed training. Can be designed in HR Manage.
Training Administration


Manage compliance and competence requirements for people and track expiry
People Management

Bursaries & Study Loans

Manage and Track Bursaries, Study Loans, payments and associated training.
Training Administration