Payroll Integration / Importing

HR Manage can interface with almost any payroll so that employees in HR Manage are updated monthly, weekly or sometimes even automatically overnight from payroll. Importing can be set up between HR Manage and any ODBC data source. If the payroll is not ODBC compatible, the data will have to be exported to Excel, Access or some other ODBC compatible destination. This includes SQL Server, exported Excel worksheets, MS Access database files, etc.

Importing from multiple payrolls is also possible. HR Manage allows for setting up multiple Import Packages which contains the data source layout, fields being imported and matching of lookup tables. Import results can be viewed and filtered to see which employees imported successfully and which employees didn't import and why.

For more technical information about Payroll Importing and fields that can be imported, click here. If you do not yet have a payroll, we recommend Yellow Payroll as we can integrate directly with this payroll (changes are live, no importing needed).

Leave Administration

HR Manage now includes a full leave administration system. Leave management is done from the HR Manage windows application. Employees can log onto HR Manage Online and apply for leave, view their balances and progress of their leave applications.. Managers can also log on and approve / reject leave applications. All actions done on this module (apply, approve, reject, etc.) will generate an email notification that will be sent to all people affected by the action.

Leave Groups can be set up where different rules and work days apply for different categories of employees. This function is especially useful where staff is located in different countries with different public holidays or where certain staff work 7 days a week and other only from Monday to Friday. The "recipient groups" can also be customised for each type of leave. This basically indicates who is allowed to approve / reject a leave application for certain employees. E.g. Leave Application must first be approved by Manager / Supervisor, then by HR Department, then by Finance Department, etc.

Certification Module

This module integrates with the Training Administration Module and allows a company to print a certificate based on in-house training successfully completed. The certificate can be set up to print completely from the system with certificate numbers generated to print on blank paper or it can just fill in the details on a pre-printed certificate. Multiple certificate formats / layouts are supported, each with their own certificate number range.

Certificates can be requested by a user for a Training Record that has been completed and signed off. Based on company policy, the certificate request can then go through an electronic approval process or be approved and printed directly. Each step of the approval process will be tracked by who approved it and at what date and time. Each step has it own security and only certain users can change the status at each step. Example of approval process:

• Request
• Authorize / Decline (usually by Training / HR Manager)
• Accept / Reject (usually by office responsible for issuing certificates)
• Issued

The system can also be set up to print forklift certificates and license cards.

Bursary Administration & Study Loan Management

Integrated with the Employee Management and Training Administration module, this module manages all bursaries and study loans for employees and external learners. Training progress can be tracked and scores can be stored to keep record of achievements. Finally, payment arrangements can be set up and payments (both payments made and payments received) can be tracked.

Disciplinary and Grievance Register

HR Manage contains a detailed register for capturing disciplinary actions and grievances that can be grouped in various categories. All important information is captured including Outcome, CCMA information and Appeal information. Company specific disciplinary categories can be aligned with Department of Labour categories so that reporting in terms of EE parameters is made easy. (Information will pull through in EE report)

Document Publishing

HR Manage now enables companies to publish their HR Policies, Procedures and any other documents that must be available to company employees or even outside parties, on the web. Access to certain folders and documents can be specified to allow either employees, HR Manage Users or anyone with access to the intranet. Documents can then be downloaded from HR Manage Online.

Private documents linked to specific employees can also be stored in the database. Those documents will however only be visible to HR Manage users and not web users.